Job
Assistant director, project management
Description
We are looking for individuals who are enthusiastic, passionate, innovative, open-minded, collaborative, and eager to mobilize their teams.
Reporting to the Director of Real Estate Management at the Palais des congrès de Montréal, the incumbent is responsible for planning, coordinating, and controlling a portfolio of projects. They ensure proper definition of needs, quality of deliverables, and control of costs and schedules. They also contribute to annual and long-term planning, the Québec Infrastructure Plan (PQI), required reporting, and alignment of projects with business priorities, regulatory requirements, and the organization’s strategic directions.
Your Responsibilities
- Plan, organize, and coordinate project activities related to asset maintenance, tenant improvements, and development work
- Coordinate projects based on asset condition, available budgets, risks, and operational impacts
- Develop and monitor action plans for project implementation
- Oversee studies and assessments related to building maintenance (condition reports, façade inspections, parking inspections)
- Ensure a clear understanding of client needs
- Implement tools and procedures for tracking project execution, schedules, budgets, and deliverables
- Ensure projects meet deadlines, quality standards, and budget constraints, with proper resource planning
- Evaluate project requests, conduct technical and budget analyses, and monitor execution
- Oversee the development of plans and specifications
- Participate in drafting and reviewing tender documents for professional services and construction
- Contribute to the preparation, updating, and monitoring of the Québec Infrastructure Plan (PQI) and related reporting
- Participate in developing site mobilization strategies
- Recommend contract awards as required
- Plan long-term projects in collaboration with internal clients, budgets, and priorities
- Plan and oversee base building work in retail or leased spaces
- Ensure effective information sharing among internal and external stakeholders
- Closely monitor project budgets, cash flow, and invoicing
- Ensure compliance with health, safety, and environmental standards
- Integrate sustainable development clauses into projects in alignment with strategic orientations
- Manage actions related to signage at the Palais des congrès
- Oversee contracts with external project management firms
- Manage human resources under their responsibility
- Develop and monitor budget forecasts for their sector
Required Skills
- Strong analytical skills with the ability to evaluate solutions and make recommendations considering context and challenges
- Ability to influence and persuade stakeholders positively
- Strong collaboration skills and ability to communicate effectively with diverse teams
- Excellent organizational and prioritization skills
- Confident and effective communicator
- Good knowledge of commercial negotiation
- Excellent command of French and English, both spoken and written
- Strong decision-making skills
- Expertise in client relationship management
- Results-oriented mindset
Requirements
- Bachelor’s degree in Engineering or Architecture
- Membership in the Ordre des ingénieurs du Québec or the Ordre des architectes du Québec (asset)
- Minimum of 7 years of relevant experience in planning and managing a portfolio of projects
- Experience supervising and coordinating teams in a unionized environment
- Excellent command of French and English (spoken and written)
- Strong planning, organizational, and multitasking abilities
- Strong communication, collaboration, and internal client service skills
- Knowledge of AutoCAD and other project management software (asset)
- Proficiency in Microsoft Office tools
- Strong stress management skills
- Client-oriented mindset
- Negotiation skills
- Knowledge of public sector regulations (asset)
What is Offered
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Competitive compensation based on management-level salary scales
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Professional association fees covered
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Free parking (taxable benefit)
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20 vacation days per year
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Group insurance
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Defined benefit pension plan
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Company-provided mobile phone
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Employee assistance program
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50% public transit discount
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Numerous social club activities
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A stimulating environment with guaranteed challenges and enjoyment
